Administrative Assistant- ACW (4 Positions)

Deadline: Open
Location: Sioux Lookout, ONCommitment: Full Time

The Approaches to Community Wellbeing is a regional resource to 31 First Nations Communities. The Approaches to Community Wellbeing provides expertise, support, services, and programming in public health to the region. The program also supports communities in the development, implementation, and monitoring of their own Approaches to Community Wellbeing. The Approaches to Community Wellbeing includes the Regional Wellness Response Program, Roots for Community Wellbeing, Raising our Children, Healthy Living, and Safe Communities.

Qualifications

  • Completion of at least one year post-secondary education in Secretarial Arts
  • Work experience and/or education in a health related area is considered an asset
  • Previous office administration experience is considered an asset
  • Must have good written and verbal communication skills in order to complete correspondence and respond to requests for information
  • Must be self-motivated and able to work independently
  • Experience and training in cultural competency with First Nations
  • Demonstrates professionalism, accountability and maintaining confidentiality
  • Ability to multi-task, meet deadlines and adapt in a fast-paced environment
  • Task-centered, maintain a high level of efficiency and strong attention to detail
  • Knowledge and sensitive of First Nations populations
  • Responsibilities

Responsibilities

  • Plan and co-ordinate the activities of the program to increase the time available to the corresponding Program Manager and other members of the team to manage and deliver programs and services\
  • Co-ordinate the collection and preparation of material and resources for programming
  • Type documents that include: letters, memorandums, work plans, reports, administrative circulars, internal instructions and confidential correspondence
  • Schedule meetings and make appropriate preparations, including agendas and meetings minutes
  • Proofread and modify grammar, spelling and punctuation of all documents before submitting for signatures or mailing
  • Provide receptionist duties for the corresponding Program Manager and team members.  Duties include but not limited to screening of telephone calls, taking and conveying messages and providing general information as required
  • Answer requests for information, made by telephone or in person, from the general public and other community agencies.  Convey messages to other departments, corresponding program team members, and outside agencies
  • Assemble material for education and/or administrative purposes and distribute as required
  • Order and maintain an inventory of office supplies for the program’s team.
  • Maintain the office filing system for corresponding program.
  • Design and produce forms and/or graphs for specific use in relation to the administrative of the project
  • Input data related to corresponding program’s services and compile reports as required by the Manager and/or other team staff
  • Maintain accountability by working within the program guidelines, by providing regular reports to the corresponding Program Manager and other team members as appropriate
  • Demonstrate professionalism and accountability by maintaining client and community confidentiality and completing the required documentation
  • Coordinate travel for corresponding program team members
  • Other related duties as directed by the Program Manager
  • Provide assistance when required and any other duties assigned