Physician Scheduler

Deadline: Open
Location: Sioux Lookout, ONCommitment: Full Time

The Scheduler is responsible for the creation, distribution and maintenance of the day to day scheduling of regional physicians.

The Physician Scheduler is directly accountable to the Contracts Supervisor.

Who can apply: Persons of First Nations ancestry will be given preference (s.16 (1)CHRA)

Applicants must possess:

  • Diploma/Certificate in Secretarial/Business studies with 1 – 2 years related work experience or high school diploma with minimum five years related experience.
  • Excellent competence with computers and advanced proficiency using Microsoft Word and Excel.
  • Working knowledge with human resource scheduling programs an asset.
  • Proficient typing skills and high accuracy in data entry is a requirement.
  • Strong aptitude for recognizing, investigating and analyzing problems and developing innovative solutions.
  • Superior time management, organizational, and administrative skills
  • Ability to work well in a rapidly changing high energy environment
  • Ability to successfully carry out assigned tasks
  • Positive interpersonal skills and the ability to communicate effectively with professionals, staff, allied services and public both in person, telephone and email.
  • Ability to work effectively both independently and within a team environment.
  • Ability to manage confidential and sensitive material in strict confidence.
  • Ability to problem solve and have strong decision-making skills.
  • Project management knowledge an asset.
  • Proactive role in advancements of schedule communication and programs.
  • Must have experience and understanding of Native culture, and the geographic realities and social conditions within remote First Nation communities.


1.      Collecting and organizing permanent physicians work calendars and maintain physician availability spreadsheet.

2.      Accurately complete and distribute the regional physician schedule within the established timeframes, scheduling guidelines and policies.

3.      Review schedule planning with supervisor and physician leadership.

4.      Focused attention to detail with data entry and reviewing of produced work.

5.      Maintain current scheduling guidelines and submitting calendar guidelines based on Board recommendations. Review annually and adhere to the guidelines.

6.      Create and maintain complete and accurate contact lists, group email lists, fax distribution lists, and all other related communication lists while ensuring confidentiality of personal information.

7.      Communicate weekly schedule revisions as necessary.

8.      Soliciting services of locum physicians to fill the gaps in the regional physician schedule.

9.      Maintaining current records of locum physicians and communicate with them regularly regarding the practice needs.

10.  Communicating with support staff regarding locum physician work schedules. 

11.  Working with administrative personnel and physician leadership to improve the physician scheduling processes. 

12.  Handling of sensitive/confidential material strictly in confidence in accordance with office policy. 

13.  Communicate with Physician Recruiter regarding new locums’ status.   

14.  Maintain all SLRPSI mandated services statistical information within role.

15.  Track and report all contract physician work area information.

16.  Ensure up to date scheduling software knowledge while taking advantage of full benefit of program.  Assist with ease of use, cost savings, and advancement recommendations.

17.  Conduct physician orientations and provide ongoing support to new physicians on the scheduling guidelines and software.

18.  Orientate and provided ongoing support to administrative staff for the scheduling software. 

19.  Assist with updating HealthForceOntario (HFO) community request form for locum services.

20.  Assist with special projects when assigned or required and any other administrative duties as assigned.