Health Records Coordinator

Deadline: Posting Has Expired
Location: Sioux Lookout, ONCommitment: Full Time

The Health Record Coordinator is responsible to provide overall coordination of Health Records services which include the transition from paper medical files to electronic medical records for the establishment and maintenance of health records in accordance with departmental, regional and legislative requirements.

The Health Records Coordinator is directly accountable to the Manager of Physician Services.

Who can apply: Persons of First Nations ancestry will be given preference (s.16 (1)CHRA)

Applicants must possess

  • Certification in Health Information Management
  • Health Information Management work experience of 3-5 years
  • Knowledge of the Privacy Act
  • Experience in developing policies, governance procedures and guidelines
  • Ability to communicate in one or more of the First Nations dialects of the Sioux Lookout District will be an asset
  • Previous experience as a supervisor will be an asset
  • Excellent written and oral communication skills
  • Excellent computer skills
  • Ability to work independently and part of a team
  • Professional integrity and the ability to maintain confidentiality is essential
  • Good working knowledge and experience in time management, excellent organizational skills, as well as the ability to work independently


  • Work efficiently in our Electronic Medical Record
  • Is responsible for all functions related to Medical Records including quality assurance
  • Supervising activities of Health Record Data Clerks including training, evaluation and task assignments
  • Provide daily supervision to the EMR Advisor
  • Review and assign release of information requests in accordance with the Health Information act
  • Request patient information in accordance with Health Information act
  • Train Data Clerks on procedures for collecting/receiving, sorting and distributing, scanning/labelling records received in paper from other sources i.e. Hospitals, clinics. Labs, Agencies, etc.
  • Maintain accurate labeling documents for consistency amongst office staff
  • Identify and perform appropriate data quality checks for accuracy of records/database
  • Use applications to organize, sort, group, analyze and present health data in ways useful for planning, research and education in the forms of statistics
  • Correct errors on charts/documents and misfiled medical records
  • Investigates discrepancies and errors in records by contacting the appropriate departments/nursing stations/health partners
  • Participates in the development and implementation of policies to preserve the confidentiality of information contained in the medical records and monitor compliance
  • Provide guidance and expertise to other staff and professionals using the EMR/working with records
  • Understand, educate and maintain the limits of “Circle of Care”
  • Develop with EMR IT electronic reports and run reports as needed
  • Acts as backup support for the Privacy Officer
  • Ensure necessary copies/originals are provided for nursing stations and billing department
  • Add Consultant/Specialist contact information into OSCAR
  • Participate in committee, working groups and related meetings to maintain and advance the EMR system
  • Testing and advancing new versions of OSCAR with service provider
  • Training and auditing of physician and staff regards to confidentiality and use of Health Records information, eforms, etc.
  • Manage locum physician EMR inboxes and ensure items are completed prior to deactivating their account
  • Assist with other Health Records duties when necessary
  • Provide assistance when required and any other duties assigned