Administrative Assistant, Outpatient Mental Health Services

Deadline: Jun 18th - 4:30pm
Location: Sioux Lookout, ONCommitment: Full Time

Nodin Child and Family Intervention Services provides mental health counselling, support, and intervention services to First Nations children, youth and families from 33 First Nation communities served by the Sioux Lookout First Nations Health Authority. Nodin CFI has a variety of services available: mobile mental health counsellors, a crisis response program, trauma teams, community-based children’s mental health and addiction workers, specialty services, traditional healing and an outpatient mental health service based in Sioux Lookout.

The Administrative Assistant provides administrative and clerical support to the Outpatient Mental Health Clinical Manager who oversees the Outpatient Mental Health Service (OMHS). The OMHS provides intensive brief counselling, crisis intervention and safety planning to individuals demonstrating very “high risk” behaviours, serious emotional/behavioural disorders, and trauma symptoms that cannot be responded to at the community level. If meeting eligibility criteria, individuals travel from the communities for a short stay in Sioux Lookout to receive mental health support from a multi-disciplinary team.

The Administrative Assistant reports to the Outpatient Mental Health Clinical Manager.

Qualifications

  • High School completion or partial high school with specialized training in office administration
  • Six (6) months to one (1) year of office administration experience
  • Completion of a diploma training program in Office Administration an asset
  • Work experience and/or education in a mental health related area is considered an asset
  • Excellent verbal, written and interpersonal communication skills
  • Excellent time management and organizational skills
  • Highly proficient in computer programs (e.g. Word, Excel, PowerPoint, Outlook)
  • Demonstrates initiative, self-motivation and able to work independently as well as part of a team
  • Demonstrates professionalism, accountability and maintaining confidentiality
  • Ability to multi-task, meet deadlines and adapt in a fast-paced environment
  • Task-centered, maintain a high level of efficiency and strong attention to detail
  • Must have valid driver’s license
  • Knowledge and sensitive of First Nations populations

Responsibilities

  • Assist in the planning and coordinating of activities and scheduling of manager’s calendar
  • Travel planning: coordinate travel arrangements and disseminate itineraries
  • Assist in the maintenance and organization of a filing system
  • Record and file documents that include letters, memorandums, work plans, reports, and confidential correspondence
  • Schedule and attend meetings, prepare agendas and complete minutes/summaries
  • Assist in editing and preparing all documents (including administration forms) prior to submitting for signatures and/or mailing
  • Receive, record, and deliver interoffice communications 
  • Access Outlook e-mail for messages or information sharing/circulation
  • Complete data entry as required and organize, and compile reports as required
  • Complete regular verbal and written reports
  • Assist clinical staff in organizing and/or maintaining filing systems
  • Assist in the design and development of program forms for clinical department use
  • Research, gather and/or order program materials
  • Assist in providing coverage for other Nodin CFI administrative staff as required
  • Participate in Administrative Team meetings and functions
  • Pick up program delivery materials and supplies as requested
  • Other related duties as directed by the manager