Administrative Assistant

Deadline: Open
Location: Sioux Lookout, ONCommitment: Full Time

The Hostel Administrative Assistant is responsible for overseeing all administrative support and office services for the hostel. This includes coordinating and communicating office activities, staff scheduling, assist in planning and organizing of hostel operations, health and safety regulations and general office trouble shooting

The Hostel Administrative Assistant is responsible for overseeing all administrative support and office services for the hostel.  This includes coordinating and communicating office activities, staff scheduling, assist in planning and organizing of hostel operations, health and safety regulations and general office trouble shooting

 

Who can apply:

Persons of First Nations ancestry will be given preference (s.16 (1)CHRA)

Applicants must possess:

  • Minimum Grade 12 and/or post-secondary education in Office and/or Health Administration
  • Experience working with Microsoft office products
  • Excellent written and oral communication skills
  • Strong interpersonal and time management skills
  • Ability to speak one or more of the First Nations dialects of the Sioux Lookout District will be an asset
  • Knowledge of the people and culture of the First Nations communities in the Sioux Lookout district
  • Active CPR & First Aid a definite asset

Responsibilities:

  • Provide administrative support services for entire hostel team
  • Perform general administrative duties such as: correspondence, compiling reports, photocopying, scanning, and faxing
  • Plan and organize meeting for the hostel management including teleconferences
  • Attend meeting and take, distribute and archive meeting minutes as required
  • Assist in development and implementation of new hostel policies
  • Help develop resource material for hostel
  • Code and obtain approvals and manage all hostel invoices
  • Act as a resource person for the hostel to respond to requests from internal and external sources and direct to appropriate people
  • Undertake and complete research assignments as requested
  • Assist Hostel Team Leaders with bi-weekly timesheet submissions
  • Prepare minutes, reports, proposals, work plans, memo’s and letters
  • Act as resource person for building health and safety issues, and be an active member of the SLFNHA Health & Safety Committee
  • Act as on-site privacy officer
  • Work co-operatively with Team Leaders on completing monthly work schedules
  • Other duties as assigned by the Director of Client Services